Approval Process for Graduate Concentration Proposals
In an area of study without a previously Board-approved degree program
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A new concentration proposal is developed within a department or program within the College/School, and includes representatives of Graduate Studies (GS).
Contact:
For proposals involving academic programs at the KU – Lawrence Campus, the Graduate Studies contact is Christine Kosirog, Office of Graduate Studies, 4-7332,
ckosirog@ku.edu.
For proposals involving academic programs at the KU – Medical Center Campus, the KUMC process contact is Dr. Allen Rawitch, Vice Chancellor for Academic Affairs and Dean of Graduate Studies, 6-1258;
arawitch@kumc.edu
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The College/School Dean, using the Academic Program Proposal – Provost Summary form, will submit the proposal to the Vice Provost for Academic Affairs for consideration, review, and approval.
Contact:
Danny Anderson, Vice Provost for Academic Affairs
Internal: Provost will review the proposal and may circulate the proposal summary to deans/chairs in other schools/College for review and comment.
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Following review and receiving comments from deans in other Schools/College, the Vice Provost for Academic Affairs will inform the College/School Dean that the proposal is approved, approved with modification(s), or rejected.
Approximate Time Required:
1-2 weeks
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Upon approval of the proposal, the proposal contact person will access through the Provost website the appropriate Regents-required document for GS and the Board of Regents review processes.
The proposal contact person will work with
GS staff to prepare the Regents-required document.
Documents/Forms:
Approximate Time Required:
1-2 weeks
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Upon completion of the Regents-required document, the College/School Dean will send the proposal, with his/her endorsement, to the appropriate College/School Assembly(ies) for review and approval.
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Upon approval by the appropriate College/School(s) Assembly(ies), the College/School Dean will send the proposal to the Office of Graduate Studies. From there the proposal will be submitted to the appropriate GS committee for review and approval. A proposal representative will present the case for the proposal and answer related questions.
Contact:
Christine Kosirog, Office of Graduate Studies
Approximate Time Required:
1 month
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Upon approval by the GS committee, the Office of Graduate Studies will submit the proposal to the Vice Provost for Academic Affairs for final review and approval.
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Upon completion of the final review and approval, the Vice Provost for Academic Affairs will forward the document to the Assistant to the Provost, directing that it be sent to the Board office.
Contact:
Jenny Mehmedovic, Assistant to the Provost
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The Provost Office will submit the completed proposal to the Board office via online system and email.
Contact:
Jenny Mehmedovic, Assistant to the Provost
Approximate Time Required:
Up to 2 weeks
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The Board Academic Affairs staff will review the proposal and possibly suggest revisions/modifications. If the Regents-required document is in order, the program proposal is placed on the Council of Chief Academic Officers (COCAO) agenda.
Contact:
Danny Anderson, Vice Provost for Academic Affairs
Approximate Time Required:
Up to 1 month
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Proposal Approval or disapproval by COCAO and the President/CEO of the Board at the next COCAO meeting. A KU representative should be available at that meeting for questions.
If the proposal is approved, the Assistant to the Provost will draft an email notice, attach the necessary program documents for the University Registrar and University Relations, and forward the notice to the Vice Provost for Academic Affairs for issuance.
If the proposal is disapproved, the Assistant to the Provost will draft an email notice and forward the notice to the Vice Provost for Academic Affairs for issuance.
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New concentration begins.
Approximate Time Required:
5-7 months to complete the entire process
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