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Office of the Provost :  Academic Program Proposals : 

Approval Process for Graduate Concentration Proposals

In an area of study without a previously Board-approved degree program
  1. Following review and receiving comments from deans in other Schools/College, the Vice Provost for Academic Affairs will inform the College/School Dean that the proposal is approved, approved with modification(s), or rejected.
    Approximate Time Required:
    1-2 weeks
  2. Upon approval of the proposal, the proposal contact person will access through the Provost website the appropriate Regents-required document for GS and the Board of Regents review processes.
    The proposal contact person will work with GS staff to prepare the Regents-required document.
    Documents/Forms: Approximate Time Required:
    1-2 weeks
  3. Upon completion of the Regents-required document, the College/School Dean will send the proposal, with his/her endorsement, to the appropriate College/School Assembly(ies) for review and approval.
  4. Upon approval by the appropriate College/School(s) Assembly(ies), the College/School Dean will send the proposal to the Office of Graduate Studies. From there the proposal will be submitted to the appropriate GS committee for review and approval. A proposal representative will present the case for the proposal and answer related questions.
    Contact:
    Office of Graduate Studies
    Approximate Time Required:
    1 month
  5. Upon approval by the GS committee, the Office of Graduate Studies will submit the proposal to the Vice Provost for Academic Affairs for final review and approval.
  6. Upon completion of the final review and approval, the Vice Provost for Academic Affairs will forward the document to the Assistant to the Provost, directing that it be sent to the Board office.
    Contact:
    Jenny Mehmedovic, Assistant to the Provost
  7. The Provost Office will submit the completed proposal to the Board office via online system and email.
    Contact:
    Jenny Mehmedovic, Assistant to the Provost
    Approximate Time Required:
    Up to 2 weeks
  8. The Board Academic Affairs staff will review the proposal and possibly suggest revisions/modifications. If the Regents-required document is in order, the program proposal is placed on the Council of Chief Academic Officers (COCAO) agenda.
    Contact:
    Barbara Romzek, Interim Vice Provost for Academic Affairs
    Approximate Time Required:
    Up to 1 month
  9. Proposal Approval or disapproval by COCAO and the President/CEO of the Board at the next COCAO meeting. A KU representative should be available at that meeting for questions.

    If the proposal is approved, the Assistant to the Provost will draft an email notice, attach the necessary program documents for the University Registrar and University Relations, and forward the notice on behalf of the Vice Provost for Academic Affairs.

    If the proposal is disapproved, the Assistant to the Provost will draft an email notice and forward the notice on behalf of the Vice Provost for Academic Affairs.
  10. New concentration begins.
    Approximate Time Required:
    5-7 months to complete the entire process