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Office of the Provost :  Academic Program Proposals : 

Approval Process for Undergraduate Minor/Concentration Proposals

In an area of study without a previously Board-approved degree program
  1. A new minor/concentration proposal is developed within a department or program within the College/School.
  2. The College/School Dean, using the Academic Program Proposal – Provost Summary form, will submit the proposal to the Vice Provost for Academic Affairs for consideration, review, and approval.
    Contact:
    Danny Anderson, Vice Provost for Academic Affairs

    Internal: Provost will review the proposal and may circulate the proposal summary to deans/chairs in other schools/College for review and comment.

  3. Following review and receiving comments from deans in other Schools/College, the Vice Provost for Academic Affairs will inform the College/School Dean that the proposal is approved, approved with modification(s), or rejected.
    Approximate Time Required:
    1-2 weeks
  4. Upon approval of the proposal, the proposal contact person will access the appropriate Regents-required document. The proposal contact person will work with others involved to prepare the Regents-required document.
    Documents/Forms: Approximate Time Required:
    1-2 weeks
  5. Upon completion of the Regents-required document, the College/School Dean will submit the proposal, which includes the Regents-required documents, with his/her endorsement, to the Vice Provost for Academic Affairs for final review and approval.
    Contact:
    Danny Anderson, Vice Provost for Academic Affairs
  6. Upon completion of the final review and approval, the Vice Provost for Academic Affairs will forward the document to the Assistant to the Provost, directing that it be sent to the Board office.
  7. The Provost Office will submit the completed proposal to the Board office via online system and email.
    Contact:
    Jenny Mehmedovic, Assistant to the Provost
    Approximate Time Required:
    Up to 2 weeks
  8. The Board Academic Affairs staff will review the proposal and may suggest revisions/modifications. If the Regents-required document is in order, the program proposal is placed on the Council of Chief Academic Officers (COCAO) agenda.
    Contact:
    Danny Anderson, Vice Provost for Academic Affairs
    Approximate Time Required:
    Up to 1 month
  9. Approval or disapproval by COCAO and the President/CEO of the Board at the next COCAO meeting. A KU representative should be available at that meeting for questions.

    If the proposal is approved, the Assistant to the Provost will draft an email notice, attach the necessary program documents for the University Registrar and University Relations, and forward the notice to the Vice Provost for Academic Affairs for issuance.

    If the proposal is disapproved, the Assistant to the Provost will draft an email notice and forward the notice to the Vice Provost for Academic Affairs for issuance.
    Contact:
    Danny Anderson will serve as liaison between the board office and department representative for all Lawrence Campus proposals
  10. New minor/concentration begins.
    Approximate Time Required:
    3-4 months to complete the entire process