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Resources for GRAs/GTAs - GRA Tuition Assistance Guidelines

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11/20/2002

Assumptions for Tuition Assistance:

Students meet the requirements to be GRAs
Enrollment, percent appointment and salary requirements are met
Tuition only is paid from the pool (no campus or professional school fees)

Situation		Tuition Assistance from Pool?	Comments
1)	GRA is paid from externally sponsored government grant funds but no tuition has been budgeted on the grant or tuition is not allowed in the budget.	Yes	Must include tuition in next competitive proposal submission if allowed by sponsor.
2)	GRA is paid from externally sponsored government grant funds but no student salary or tuition were originally budgeted on the grant (funds originally budgeted for another purpose).	No	The expectation is that tuition would be rebudgeted from other categories, as was the GRA salary.
3)	GRA is paid from externally sponsored government grant funds and tuition is paid from the grant, but there are insufficient budget dollars to cover the tuition increase.	Yes	Pay the differential between old tuition and new tuition amount for each credit hour.
4)	GRA is paid from externally sponsored industrial funds.	No	The expectation is that tuition would be paid from externally sponsored industrial funds.
5)	GRA is paid entirely from a General Research Fund grant (Competition or New Faculty)	Yes
6)	GRA is paid entirely from a Research Development Fund grant awarded in FY'03 or prior and no tuition was budgeted.	Yes	All RDF proposals in FY'04 and forward will require that tuition be included in the budget.
7)	GRA is paid entirely from release funds, shrinkage or other departmental funds (funds originally budgeted for another purpose).	No	The expectation is that tuition would be paid from non-state funding sources.
8)	GRA is paid entirely from state funds budgeted for GRA's in TORP, NHM/BRC, PRI or KGS.	Yes	Be sure that academic advisor and department chair verify that work done for NHM/BRC, TORP, PRI or KGS constitutes GRA duties. Verify they are enrolled in doctoral program.
9)	GRA is paid entirely from endowment funds.	No	The expectation is that the KUEA support would pay tuition.
10)	GRA is paid entirely from returned overhead funds.	No	The expectation is that the OH support would pay tuition.
11)	GRA is paid entirely from startup funds.	No	The expectation is that tuition would be paid from non-state funding sources.
12)	GRA is split funded on funds that are eligible and ineligible for tuition assistance.	Yes	Proportional amount paid from tuition assistance pool on eligible funding.
13)	Student has a split appointment as a GTA/GRA.	Yes	Proportional amount paid from tuition assistance pool on eligible funding.
14)	Student is on a fellowship from NIH (National Research Service Award) and tuition budget on the grant is insufficient to cover total tuition.	Yes	Pay the differential between tuition budgeted and new tuition amount for each credit hour.
15)	Student is on a fellowship from USDE or other agency and tuition budget on the grant is insufficient to cover total tuition.	No	The expectation is that the fellowship would include tuition.
Other Related Questions
1)	What is the summer enrollment requirement to have tuition paid for summer?		Eligible for tuition coverage for 3-6 credits or 1 credit in certain cases (see policy for details).
2)	What is the appeal process for those who disagree with decisions made regarding tuition assistance and GRA eligibility?		Handled by the appeals committee - Jim Roberts, Rich Givens, Lindy Eakin, John Columbo and Don Steeples.
3)	What length of time is provided in order to request that students be sponsored?		Preference is request 2 months prior to the start of the semester. Final deadline is 1 month after the start of the semester.