The majority of the Libraries' collections in the social sciences, humanities, and related professional fields, as well as many journals, bibliographic tools, and books of an interdisciplinary nature, are housed in Watson Library. Collections consisting of rare books and manuscripts, government documents, regional history, physical and natural sciences, mathematics and computer science, engineering, art, and music are housed in separate "branch" facilities located across campus. All books in the library system are recorded in the main catalogs (card catalog and microfiche catalog) in Watson Library. The Library Lending Code, approved by the Senate Library Committee, aims to make library materials equitably available. Copies of this code are available at the Circulation Desk of Watson Library. Except for certain special types of materials (e.g., periodicals, reserve items, etc.), materials from the circulating collections may be checked out by members of the faculty, doctoral-level students, and retired K.U. employees for as long as four months. For all other users, the loan period is four weeks. As most of the libraries' circulation system is computerized and rests upon the use of the staff identification card as the basic document, members of the university faculty and staff cannot check out books without presenting a current KUID. All residents of Kansas, and students, faculty, and staff of other Kansas colleges, have borrowing privileges at the University Libraries. The main Circulation Desk in Watson Library will issue resident-status library cards which allow books to be borrowed on the same basis as undergraduate loans (i.e., four-week periods).
For intensive use by students, faculty may request "reserve" status for library materials, in order to ensure that each student in a class has a fair chance to use materials for which reading assignments will create a heavy demand. Materials may be checked-out from the Reserve Desk for two-hour, one- day, three-day or one-week periods. Books and other materials are placed on reserve only on written request, made in advance, by an instructor.
Faculty, graduate students, and visiting scholars may apply for individual study cubicles in Watson Library or in Spencer Library. These studies are assigned on a first-come, first-served basis, depending upon availability. All studies are reassigned at the beginning of each semester. Applications for use of a research study may be obtained from the Administrative Office in Watson Library, or from the Department of Special Collections, Spencer Library.
Members of the Reference Department staff in Watson Library are available to assist faculty members or students in using the library system. Formal and informal tours can be arranged for classes, and a librarian will meet with seminar classes, upon invitation by the instructor, to discuss and explain the relevant resources of the collections. All branches of the Library system have librarians and staff accessible for providing assistance to users.
The help of all faculty members is enlisted for the development of library collections which will extend and support the teaching and research programs of the University. While a major portion of the library's buying is done through standing order plans, a portion of the library's book budget is allotted each year to academic subject areas. Departments will usually assign one of their faculty members to coordinate and assist acquisitions in the areas of the departmental interest, and this person works closely with Library bibliographers and the Collection Development Officer. All faculty are urged to take part in the acquisition program through their departmental representatives.
A separate Law Library is located in the School of Law and is staffed by Law Librarians.
The U.S. Post Office has a substation in the basement of Strong Hall. Mail is delivered daily, Monday through Friday, to one designated delivery point in each major campus building. Outgoing mail is also picked up. The specially perforated stamps and postage machines supplied by the University for official use are not to be used for personal or for other than University-related mailings.
The University maintains a campus mail service intended for official university business. Mail is picked up and delivered to campus offices free of charge on a regular daily schedule. The use of this campus mail service and of its delivery and distribution facilities for personal, business, solicitation, or political purposes is expressly prohibited. Exceptions to this general policy may be granted by the Chancellor or Executive Vice Chancellor when the exception is deemed to be in the best interests of the University. The campus mail boxes in the various departments and buildings are considered to be under the jurisdiction of the unit in which they are located. Materials may be placed directly by individuals in these campus mail boxes if permission has been obtained from the appropriate person in the unit with jurisdiction over that particular campus mail box.
All office supplies should be requisitioned through departmental offices. Most office supplies are available through the Office Supply Store (not to be confused with the Student Union Bookstore) and such supplies as are available through the Office Supply Store must be purchased from the Store and in accordance with University Purchasing procedures (see below). State law prohibits reimbursement or payment for supplies purchased elsewhere that are available in the Office Supply Store. The Office Supply Store has no provisions for accepting cash payment for supplies.
Purchasing for the University must adhere to state law and is processed through the University Purchasing Office. The law which created the Division of Purchases requires competitive bidding wherever possible in the procurement of repairs, supplies, materials, equipment and services, Detailed information about purchasing procedures, both internal and external to the University, can be found in the Business Procedures Guide, copies of which are provided to all University offices.
All typesetting, printing, binding and printed related services paid for with state funds must be purchased from the Printing Service or from the State Printer in Topeka unless a specific exception has been granted by the State Printer. The Printing Service is equipped to do typesetting and completion of pre-press work, offset and letter press printing from small offset duplicator jobs to multi-color printing on web or sheet fed presses, and folding or binding of this same work. It operates a complete mailing service, including addressing, inserting in envelopes by machine, metering, and mailing for both U.S. and campus mail services.
In addition, the Printing Service offers duplicating services on campus in three locations--Wescoe Hall, Learned Hall, and the Kansas Union. To initiate a printing request, copy and a Service Order Voucher should be submitted to University Voucher Audit, Comptroller's Office.
All textbooks must be ordered through the Student Union Bookstore. Orders should be placed in accordance with the instructions issued by the bookstore so that books will be available when classes begin. If desired, textbooks may also be listed with other local bookstores.
The University utilizes a state-wide telephone network (KANS-A-N) for long distance calls within the state and nationwide. The use of KANS-A-N and direct telephone lines is limited strictly to official University business. These facilities must not be used for personal calls at any time of the day or night. All long distance calls within the United States must be placed on KANS-A-N except for calls to Hawaii, Alaska, or certain U.S. off-shore territories and possessions. Commercial telephone lines may be used for telegrams, cables, overseas calls and collect calls from non-University individuals, where appropriate.
Personal telephone calls must not be charged to University telephones with the expectation of reimbursing the department. Because the University is an educational institution and an agency of the State of Kansas, telephone service and tolls are not taxable. The University has no means of accepting and remitting the state and federal tax that should be paid in connection with personal telephone toll calls.
The term "official hospitality" is used to refer to certain types of expenditures in connection with the presence of visitors to the campus for which the University bears the cost because the visit is demonstrably to the benefit of the University.
The Parking Board is composed of the Director of Parking ex officio, the Director of Facilities Planning ex officio, the Presiding Officer of the Court of Parking of Appeals ex officio and varying members of faculty, students and classified personnel (see Senate Code XIII.2.a). The Board develops policies, procedures and specific regulations for the control and management of the parking of vehicles and the movement of vehicular traffic and pedestrians on property under the control of the University.
The Court of Parking Appeals is composed of at least nine full-time students in the School of Law, at least four members of the faculty or unclassified staff and at least two members of the classified staff (see Senate Code XIII.3.a). The Court hears all contests of summons or citations issued by the Parking Office for alleged violations of the University parking regulations.
The University's parking program is designed to protect the mobility of the student, staff, and faculty pedestrians and to achieve a maximum of parking area consistent with land needs for the academic function, topography, financial feasibility and maintenance of the natural beauty of the campus.
Rules and regulation pamphlets are available at the Parking Office in Hoch Auditorium. Visitors may obtain permits for up to two hours courtesy parking at any Information Station. Members of faculty who are expecting visitors may advise the Parking Office in advance to obtain proper courtesy passes.
All vehicles parked on the property of the University of Kansas must display a current parking permit during restricted hours.
Damaged stickers must be brought to the Parking Office to be replaced. If a vehicle is sold or traded, the permit must be removed and brought to the Parking Office for replacement.
Faculty and staff must have permits purchased and in place by August 1st. Any faculty, staff or student may purchase a parking permit.
All zones are posted with signs stating the restriction on the particular lots.
The Parking Board reviews requests for parking privileges and makes assignments. Applicants are responsible to check with the Parking Office on the outcome of such requests.
Petitions for administrative review of violations by the Board of Parking Appeals may be made within fifteen (15) business days of the ticket date. Petition forms are available at the Parking Service Office. A faculty member who has unpaid fines from previous years is not eligible to receive a parking permit until the fines have been paid. In addition, faculty and staff with delinquent fines are subject to set-off of amounts due from paychecks. In order to avoid such set-off, payment must be made in full or arrangements must be made with the Parking Office for a payment plan to satisfy the amount owed.
Some city ordinances are enforced by the campus police and city violations tickets will be issued for violations, resulting in a summons to appear in the Lawrence Municipal Court.
The purpose of the University Events Committee is to coordinate, facilitate, and schedule events and to facilitate individual expression on the Lawrence campus. The committee inquires into the nature of proposed events, the safeguards anticipated to protect University property, the financial arrangements, the involvement of individuals or groups external to the University, the relationship of an event to the requesting organization and to the University community, and other matters relating to the responsible sponsorship of events on campus.Events Committee approval is required where any of the following conditions exists: a. if an admission charge is made (with the exception of events scheduled by the KU Athletic Corporation, the Women's Intercollegiate Athletics Program, the University Concert Series, and/or the University Chamber Music Series, or the University Theatre, when events are held in facilities the use of which is scheduled by the sponsor); b. if non-student entertainment, other than dance bands, is involved; c. if the proposed event or activity may be classified as a sale, benefit, solicitation, or promotional venture; d. if any campus auditorium or the outdoor campus area is to be used. The requesting user is required to consult with and seek the approval of the University Events Committee if any public area not directly scheduled by another University agency is to be used.
The following consideration should be noted: No selling is permitted on campus unless the activity or event of the selling agent is for the benefit of the University community, with any financial profits resulting from the activity to be recycled into nonprofit, philanthropic, or student service projects sponsored by a registered student organization. No activity or event will be approved for the private financial gain of individual petitioners.
The University Events Committee should be notified of any events of general interest which require the use of University facilities, whether or not Events Committee approval is required. For those events which do not require the approval of the Events Committee, reservations should be made at the reservations desk of the Kansas Union for Union facilities; with the reservations clerk in the Office of Student Records for classroom space; with the Intramural Office in Robinson Gymnasium for recreational facilities; with the Athletic Department for facilities under their control and with the Information Center for the Information Booth on Jayhawk Boulevard.
The Lawrence campus has two central computer systems. One is the academic computer, which supports instruction and research activities for students, faculty, and staff. Faculty and staff who wish to use this computer should contact the Director of Computer Services, who reports to the University Director of Information Resources. The other computer system is for administrative use, by both central administration and administrators in academic units. Requests for use of this computer system should also be made to the Director of Computer Services. University policies on the use of computing resources are available from Computer Services and describe the process which must be followed to acquire, or use, administrative or academic computer services.
The following specialized services are available to students:If the need for health care services arises while a student is on the Medical Center campus in some official capacity (as a student or an employee), the student has access to the Medical Center Student Health Service.
Email Page
Print Page
KU Suggestion Box